Email Signature Generator | Create Professional Signatures Instantly
Generate custom email signatures with our tool. Select templates and personalize to match your brand. Works with Gmail, Outlook, and others.
What Is an Email Signature Generator?
An email signature generator is a free online tool that helps you design a professional signature with your name, job title, company, contact details and links. You fill in your information, pick a style, and the tool builds a ready-to-use signature. Copy it once and paste it into Gmail, Outlook or Apple Mail to sign off every message consistently.
Signature Settings
Upload your company logo (max 500KB). Recommended size: 200x60px. The logo will be embedded directly in the signature.
Live Preview
Fill in your details to see your signature here.
Key Features
- Create professional email signatures in minutes with our intuitive interface
- Choose from three elegant signature styles: Modern, Classic, and Minimal
- Customize your signature with personal information, contact details, and social media links
- Preview your signature in real-time as you make changes
- One-click copy or download your signature in HTML format
Common Use Cases
- Professional business communications and corporate emails
- Personal branding for freelancers and entrepreneurs
- Company-wide email signature standardization
- Job applications and professional networking
- Academic and research institution communications
How to Use
- 1 Fill in your personal information (name, title, company)
- 2 Add your contact details and social media profile links
- 3 Choose your preferred signature style from Modern, Classic, or Minimal
- 4 Watch the live preview update instantly as you type
- 5 Copy the signature to your clipboard or download it as an HTML file
Frequently Asked Questions
After building your signature, click "Copy Signature." In Gmail, go to Settings (gear icon), click "See all settings," scroll to the Signature section, click in the compose area, and paste your signature. Click "Save Changes" at the bottom of the page.
In Outlook, go to File > Options > Mail > Signatures, create a new signature, and paste yours in. In Apple Mail, open Mail > Settings > Signatures, add a signature, and paste it. Use "Copy Signature" for formatted pasting, or "Copy HTML" if your client lets you edit the HTML source.
At minimum, include your full name, job title, company name, and one contact method (phone or email). Optionally add your website and relevant social media links. Keep it concise -- four to six lines is ideal for readability.
Choose a style that matches your professional image and industry. The Modern style suits tech and creative roles, the Classic style fits traditional business environments, and the Minimal style works well for clean, contemporary communications. Consider your company branding when deciding.
The signatures use standard HTML and inline CSS for maximum compatibility across email clients including Gmail, Outlook, Apple Mail, and Thunderbird. The tool avoids complex layouts that might break in certain clients.
Yes. Everything runs entirely in your browser. Your details and logo are never uploaded to a server -- they are only stored locally on your device so you can pick up where you left off.
